Power BI Tenant Migration: Ensuring Business Continuity & Scalable Growth
Keeping Reports Accessible, Users Connected, and Operations Running Smoothly
A growing company had just completed an acquisition, bringing in a massive collection of Power BI reports used across different teams. These reports weren’t just numbers on a dashboard—they were the backbone of business decisions.
But migrating them to a new Power BI tenant wasn’t as simple as moving files.
Challenges
Keeping Everything Intact During Migration
Interdependent Reports & Data Connections – Many reports pulled from shared datasets and specific sources, making migration complex. Any misstep could break key reports.
User Access & Permissions – The new tenant had a different user structure. Ensuring the right people maintained access without interruptions was critical.
Avoiding Downtime – The business relied on these reports daily. Even a short disruption could impact decision-making.
The Solution
A Carefully Planned, Zero-Downtime Migration
Knackforge handled the transition with precision, ensuring every report, dataset, and user remained connected:
Set Up the New Tenant – Created workspaces, assigned Power BI licenses, and ensured everything was in place.
Export & Republish Reports – Moved reports and datasets from the old tenant, updated data connections, and republished them in the new environment.
Maintained Access & Permissions – Mapped users to their appropriate roles and ensured seamless access.
Proactive Monitoring & Support – Tested and monitored reports post-migration, offering documentation and training to ensure a smooth transition.
The Impact
No Downtime, Lower Costs, and a Future-Proof Setup
Zero Downtime – All critical reports remained accessible, ensuring uninterrupted business operations.
20% Cost Savings – Optimized licensing and operational costs in the new tenant.
Scalable Growth – A cleaner, more organized setup made it easier to manage and expand Power BI reports as the business evolved.
Technologies Used:
- Microsoft Power BI
- PowerShell